How to Brief a Supplier for Business Event Gifts

Use this guide to plan year-round business gifting with HANDCRAFT Aura.

State the event and recipients

Explain whether the gifts are for conference attendees, visiting delegates, speakers, clients or business partners. Include the approximate number of recipients and whether different groups need different gifts.

Shortlist with a purpose

Send product links and explain what appeals to you. Compare the individual size, material, motif and format. Madhubani, Patachitra, Dhokra, brassware and Zari hand embroidery offer different starting points; the recipient and setting should guide the choice.

Make the budget clear

The minimum total order value is ₹1,00,000. GST and transport charges are extra. Give a budget per gift and proposed quantity. Keep GST, transport and requested presentation separate when comparing the complete quotations.

Explain the deadline

Every product is made to order. Allow 2–3 weeks for making, plus transport time. Share the date the gifts must be available at the destination, not only the event date. Confirm transport arrangements and charges when quoting; delivery is available across India and worldwide.

Specify presentation needs

You can request a company logo on the item, branded packaging, a message card or a curated hamper. Availability depends on quantity; the team will assess suitability for the selected item and quantity when quoting. Include your preferred wording for a message card and any practical requirements for handing over the gifts at the venue.

Use one clear enquiry

Put the product links, quantities, company details, destination, required-by date and branding preferences together. Ask about paid samples where useful. An enquiry starts a discussion; it is not an order or a promise of delivery.